Privacy

Privacy policy

Last Updated: 21 October 2026

1. Introduction

Welcome to the Global AI Certification Council (GAICC). Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our conference page, https://hub.gaicc.org/events/ai-governance-conference, or register for the GAICC AI Governance Conference in Kuala Lumpur on 24 January 2027.

By using this website or registering for the event, you agree to the practices described in this policy.

If you sign in to GAICC Hub to use the member rate, your Hub account is also covered by the GAICC Hub terms.

The conference is for professionals. We do not knowingly collect personal information from anyone under 18.

2. Information we collect

a) Information you provide

We collect information that you voluntarily provide when you:

This may include:

Full Name
Work Email Address
Mobile Number (optional)
Organization or Company Name
Billing/Payment Details (if applicable)
Ticket type and number of delegates
Your HR contact's email address, if you register through HRDF
Your GAICC membership status

Card details are entered directly with Stripe, our payment provider. GAICC does not see or store your full card number.

If you give us someone else's details, for example when you book for a group or give us your HR contact's email address, you confirm that they know and agree to it.

b) Information collected automatically

When you visit our site, we may automatically collect:

IP address
Browser type and version
Device and operating system details
Referring and exit pages
Date, time, and duration of visits
Pages viewed and interactions
Cookies and similar tracking technologies

3. How we use your information

We use your personal information for the following purposes:

To process your registration and confirm your ticket for the conference.
To send event updates, schedules, and important announcements.
To communicate with you regarding your participation.
To process payments and manage invoices or receipts.
To check your GAICC membership when you choose the member rate.
To send your registration details to your HR contact when you register through HRDF.
To improve our website and event experience.
To comply with legal and regulatory obligations.

We do not sell or rent your personal information to third parties.

4. Sharing your information

We may share your data only with:

Service Providers: who help us operate the event or process payments (e.g., payment gateways, invoicing and accounting systems, email systems).
Your HR Contact: when you register through HRDF, so your organisation can arrange your registration.
Legal Authorities: only when required by law or valid legal requests.

We do not share attendee details with the venue, sponsors or event partners. The venue may receive attendee numbers, without names or contact details, so it can cater for the day.

We do not publish or share a list of attendees.

All service providers are bound by confidentiality and data protection obligations.

5. Photography and filming

Photographs and video will be taken throughout the conference. By attending the event, you acknowledge that you may appear in photographs and video recorded on the day.

We may use these photographs and videos:

On our website and social media channels.
In event highlights, reports and promotional materials for future GAICC events.
In communications with attendees, speakers, sponsors and partners.

If you do not wish to be photographed or filmed, please let our team know on the day and we will do our best to accommodate your request.

If you appear in a photograph or video and would like it removed from our website or social media, please contact us at support@gaicc.org and we will remove it where possible.

Speakers' names, photos, job titles and biographies are published on this website and in event materials, with their agreement.

6. Cookies and tracking technologies

Our website uses cookies to enhance user experience, analyze traffic, and personalize content.

We use analytics and marketing tools, including Google Tag Manager and Vercel Analytics, to understand how visitors use the site and to measure our advertising.

If you sign in to GAICC Hub, sign-in cookies keep you signed in.

You can manage or disable cookies through your browser settings. However, disabling cookies may limit some features of the website.

7. Data retention

We retain your personal data only as long as necessary to fulfill the purposes described in this Privacy Policy or as required by law.

Payment and invoice records are kept for as long as tax and accounting laws require.

Once no longer needed, your data will be securely deleted or anonymized.

8. Data security

We implement appropriate technical and organizational measures to protect your data from unauthorized access, alteration, or disclosure.

However, no online transmission or storage system is 100% secure, and we cannot guarantee absolute security.

If a data breach is likely to cause you serious harm, we will tell you and the relevant authorities as required by law.

9. International data transfers

If you access our site from outside the country where we operate, your data may be transferred to and processed in another country.

Some of our service providers, including our payment, invoicing, email and website providers, store data outside Malaysia, including in the United States.

By using our site, you consent to such transfers in compliance with applicable laws.

10. Your rights

You can ask us to access, correct or delete the personal information we hold about you, or to withdraw your consent, by emailing support@gaicc.org. We will respond within 21 days.

If you are not satisfied with our response, you can contact the Personal Data Protection Commissioner of Malaysia.

11. Other websites

Our site links to other websites, such as LinkedIn, Google Maps and HRD Corp. We are not responsible for how those websites handle your information.

12. Changes to this policy

We may update this Privacy Policy from time to time to reflect operational or legal changes.

The updated version will be posted on this page with a revised "Last Updated" date.

13. Contact us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us at:

Global AI Certification Council (GAICC)
Email: support@gaicc.org
Website: https://hub.gaicc.org/events/ai-governance-conference